Employability and Education Co-ordinator
Who we are
People First is an independent customer-led charitable organisation that has worked in Cumbria for over 30 years (with registered charity numbers 1184112 and 1184467).
We are passionate about our values of equality, respect, and inclusion. We provide a wide range of support and information services across Cumbria, Lancashire, and Teesside, all aimed at helping people to live informed, respected, healthy and fulfilled lives.
Purpose of job
The Employability and Education Co-ordinator is a new post that will be a core role in the delivery of our ambitious Employability Programme, and will have a profound, positive impact on the lives of many across Cumbria.
People First’s Employability Programme, funded by The National Lottery through The National Lottery Community Fund, will support people with learning disabilities, and autistic people, to prepare for, secure, and succeed in, permanent, paid work.
The role will join a multi-skilled team that will support The People First Academy to co-ordinate its activity, ensure we have the right information at the right time, that the relationships we have with employers, learners, families, commissioners, and funders is supported and that all our reporting requirements are met.
The role’s purpose is to provide a co-ordination function that will help us ensure we can meet the needs of our ambitious programme; centralise and make available information; horizon scan for new funding opportunities to expand our work; and ensure that the outcomes and progress of our learners is tracked, celebrated, and shared.
This role sits within People First’s Education and Employability Team and is part of the People First Academy.
The team will work closely with People First’s Enterprise Team to deliver training opportunities that support people with learning disabilities and autistic people to develop new skills and enter paid employment.
The team believes that in order to help people into paid, permanent work, we need to take an approach which makes employers a key partner, putting them at the heart of our work and methods.
The Employability Team has four core aims:
- to ensure that People First offer a range of rewarding pathways into work for people with learning disabilities and/or autistic people.
- to engage with employers to develop placements and to support employers to embed inclusive practice.
- to support learners to engage with these opportunities and to progress into employment.
- To generate wider support for People First’s employability work in the form of corporate sponsorship.
As a prerequisite, the successful candidate must believe in the core values of People First and be driven by our mission.
The ideal candidate will have a deep appreciation of the need to be flexible and responsive to the needs of people and will be able to work at pace.
We are seeking a candidate who is deeply organised, can create information storing and management systems and processes and can balance priorities with energy and enthusiasm. You need to be able to work well in teams and be passionate about getting the best of people’s strengths and abilities.
We are looking for a range of transferrable skills, including good organisation, self-motivation and having the determination to support people to succeed.
This role will directly support Team Leaders and Managers to plan their work, consider deployment of Job Coaches, placement of learners and the development of funding streams and financial tracking. The ideal candidate will enjoy variety but accept that sometimes processes are the focus. You will be driven by an urge to organise, to plan and to support those around you to implement these approaches.
This role would suit someone with experience in stakeholder relations, with an excellent knowledge of funding streams, a track record of monitoring and recording data, of organising events and of keeping tasks on track according to excellent time keeping.
- Good all-round level of education
Skills, Knowledge and Experience
- Excellent written communication skills and a track record of preparing written reports and case studies
- Database skills; experience maintaining and managing databases
- Excellent verbal communication skills and ability to work well with others
- Positive attitude to a fast-paced working environment where tasks and systems need to be developed and updated on a regular and ongoing basis
- Commitment to equality, diversity and inclusion
- Creative, flexible and enthusiastic approach
- Excellent ability to prioritise
- Some experience managing events or projects
- A willingness to be a part of developing new methods and approaches
- Creative problem-solving skills with an ability to adapt and learn
- Demonstratable ability to effective plan and implement organisation methods
- Experience reporting outcomes to funders is desirable
- Knowledge of funding streams is desirable
- Ability to share information and to encourage others to do the same
Duties will include:
- Supporting Education and Employability Managers to co-ordinate activity across the teams; including deployment of Job Coaches, tracking learner progress and outcomes
- Supporting the Education Manager to schedule and prepare submissions to awarding bodies
- Supporting the Employability Team Leader, to co-ordinate Job Coach rotas
- Helping the Employability Manager to organise groups (Steering Group and Information Sharing Group), helping to co-ordinate suitable dates and recording notes.
- Devising and submitting reports to funders, capturing activity and outcomes
- Working with Job Coaches to gather learner, employer and employment placement information, to record and monitor progress that can be used for reporting
- Working with the Job Coaches to accurately record learner progress
- Accurately recording assessments.
- Providing Corporate Stewardship to our employers/business partners, ensuring they get the support they need (sponsor certificates, training resources, information re Awards etc)
- Maintaining relationships with funders, ensuring all reporting requirements are met and that regular contact is made
- Contributing to the planning and delivery of the department’s annual Awards Ceremony, ensuring stakeholders are engaged with before and after event.
- Horizon scanning to identify new opportunities to fund and extend our work
- Making initial contact with potential new partners and funders
- Working with learners/employers to help submit Access to Work claims
- Working with Finance to raise invoices for DWP Access to Work Applications
- Learning to apply the Department’s financial model and consider ways to develop this.
- Provide support to colleagues, learners and employers
- Ensure all interactions are provided with kindness, respect and compassion
- Ensure excellent customer service
- Ensure all data is recorded clearly and appropriately in line with policy, procedure and legislation.
Reporting and Communication
- Maintain the appropriate records to monitor attendance and learner’s individual progress.
- Evening and weekend working may be required
- The duties outlined above are not intended to be exhaustive and may change as the needs of the organisation alter in line with current agendas. Due to the developing nature of our organisation, we require staff to remain highly flexible in their approach, and work to meet the changing needs of the projects.